01

Features

More clients. More depth. More revenue.

Run a sharper coaching business from one surface: workouts, nutrition, check-ins, messaging, progress, payments, proof, and follow-up.

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Weekly Cockpit

This week · 24 clients

3 in check-in queue
AAmy
Adherence 52% · energy flatAt risk
JJames
Bench PR · 102.5kg × 5PR
SSarah
Check-in waiting · 2h agoPending
RRavi
Week on plan · rings closedOn plan
NNina
Renewed today · £179Paid

02

The cockpit

One screen. Every client. Every signal.

Who needs attention. Who just hit a PR. Whose check-in is waiting. Who is slipping. Who paid. Who didn't. You open TrainedBy and everything is sorted.

The full roster surface lives in Weekly Cockpit.

A

Amy L.

Week of 14 Apr

At risk
Adherence −3 days
Check-in tone: flat
Meal photos: missed Tue/Wed
Send voice note

03

Intelligence Layer

Six AI coaches working for every single client.

Each AI coach for every specific task, with you as Head coach.

Meal Photo Analysis

Clients snap a plate. TrainedBy reads the meal, returns macros and ingredients, and writes the day from what was actually eaten.

Chicken thigh, rice, and tenderstem broccoli meal photo

Detected

Chicken thigh, jasmine rice, tenderstem

P
44g
C
68g
F
18g
kcal
622
High confidence12:41pm

Check-In Anomaly Detection

Low energy. Missed workouts. Falling adherence. Weight drift. Flagged before you open the form.

Anomaly flagged

Amy L.

Adherence −3d
Check-in toneFlat
Meal photosMissed Tue / Wed

Surfaced · 9:14am

Plateau Detection

When progress stalls, TrainedBy drafts the next calorie and macro move so the client doesn’t sit on a plan that stopped working.

Adjustment drafted

James K.

Flat · 18d

Current

2480 kcal · 180P

→

Proposed

2330 kcal · 185P

Awaiting your approval

Body Scan

Three photos. Body fat, muscle definition, symmetry, posture, and visible change tracked over time.

Scan · week 12

Nina T.

Front, side, and back body scan proof views
BF
18%
Sym
8 / 10
Δ
−4.2%

Weekly Summary

Every client’s week, written up before Monday so you walk into the week with context instead of catch-up.

Summary · week of 14 Apr

Sarah M.

Ready Mon

Adherence held at 92%. Bench volume up 8%. Energy lifted mid-week. Next move: protein steady, drop evening carbs 15g to break the plateau heading into week 6.

CoachClient

PR Auto-Detection

Weight, reps, volume, e1RM — caught as they happen and ready to turn into proof.

PR detected

Deadlift

Caught live

Previous

135kg × 5

New

142.5kg × 5

James K. · 09:02Compose card

04

Training

Programming with depth.

TrainedBy covers the full training loop: workout builder, workout log, workout runner, periodisation, PR tracking, and muscle-group analytics.

  • Workouts customised to reps, days and weeks.
  • Supersets, per-set RPE, configurable rest, and auto-progression logic built in.
  • PRs tracked across weight, reps, volume, and e1RM.
  • Volume tracked per muscle group so stimulus is visible, not guessed.

Session · Push A · Week 4

Bench Press + Seated DB OHP

Superset A1 / A2

Bench Press

PR volume
Set 1
100×6
RPE 7
Set 2
102×5
RPE 8
Set 3
102×5
RPE 8.5
Set 4
100×5
RPE 9
Rest1:32 / 2:30

Volume · last 4 weeks

W1
W2
W3
W4

05

Nutrition

Nutrition built into coaching, not an add-on.

Build personalised plans by simply typing the meals. TrainedBy handles diet builder, meal builder, meal logging, meal photo analysis, swaps, templates, macro tracking, and more.

  • 7-day meal planning built around the client’s body, goal, and preferences.
  • A food database with one million items.
  • Photo-first logging plus direct food search and quantity editing.
  • Reusable templates and unlimited coach-approved meal swaps.
  • Macros tracked per item, meal, and day.

The full meal logging surface lives in Snap.

01 · Snap

Chicken thigh, rice, and tenderstem broccoli meal photo

Uploaded 12:40pm

02 · Analysing

Chicken thigh, rice, and tenderstem broccoli meal photo

Reading ingredients

03 · Logged

Chicken thigh, rice, tenderstem

P
44g
C
68g
F
18g
kcal
622

+44g protein on the day

06

Client Experience

The app that your clients will stick to.

Workouts. Meal logging. Habit rings. Check-ins. Progress photos. Messaging. One app that keeps the client close to results instead of excuses.

  • iOS and Android client app.
  • Three daily rings: workout, diet, steps.
  • Photo journal for week-on-week progress tracking.
  • One-screen check-ins and in-app messaging.
  • Coach proposals and changes delivered in-app.

Today · Tue

Workout

1.0

Diet

0.7

Steps

0.9

Streak · 12 days

Weekly check-in · Sunday

Weight

72.4kg−0.3kg

Energy

Photos

Front
Side
Back

Coach proposal

Protein up 15g. Steps hold. Wednesday workout swapped for mobility.

AcceptSkip

07

Progress + Analytics

Progress you can see. Analytics you can use.

Weight trends, body scan outputs, volume graphs, adherence scores, check-in signals, and photo journal progress all feed into better coaching decisions.

  • Coach analytics for leads, revenue and client activities.
  • Client analytics for individual coaching decisions.
  • Adherence tracking across workouts, diet, and steps.
  • Weight and progress trends over time.
  • Visual progress through photos and measurements.

Weight trend · 12 weeks

−4.2kg
Jan 28Apr 21

Adherence · 21-day rolling

88%

Wk

74%

Di

91%

St

Body scan · Jan vs Apr

Jan body scan progress view
Jan
Apr body scan progress view
Apr
Body fat 22% → 16%Symmetry 7 → 8

08

Growth Engine

TrainedBy finds you the next client.

TrainedBy is not just delivery software. It’s also a marketing surface. Wins become proof. Proof drives traffic. Traffic lands on your page. Your page captures and converts.

  • Easy public page at trainedby.fit/@you or personalized domain.
  • Lead capture and conversion flow in the same surface.
  • Proof cards and shareable wins.
  • Referral links, codes, and share surfaces.
  • Marketing built out of real coaching results.

The full public-page surface lives in Coach Page.

Coach profile headshot

trainedby.fit/@vivfit

Online coaching for physique-focused clients

Lifting, nutrition, body composition · 12-week blocks

Monthly

£179

Apply to coach

New PR · Deadlift

142.5kg

James K. · week 16 of 24

Start

100kg

Now

142.5kg

Coached by

@vivfit·trainedby.fit

09

Operations

Retention starts before billing.

Clients leave before they cancel. TrainedBy is built to catch the flat check-in, the broken streak, the quiet week, the missed session, and the payment slip before it becomes churn.

  • Behavior-based follow-up and notification logic.
  • In-app messaging and coach-side communication.
  • Renewals, retries, and grace-period handling.
  • Stripe direct to your bank.
  • 0% platform fee.
  • Retention lives in the same system as coaching.

The full money path lives in Payments.

10

Migration

Bring the old system in.

TrainedBy is covered for coaches moving from spreadsheets, PDFs, WhatsApp, old apps, and patched-together systems.

  • Spreadsheets
  • PDFs
  • WhatsApp exports
  • Legacy coach apps
  • Patched-together systems

11

Studio

Studio. The premium layer.

For coaches and brands that want a larger surface: unlimited clients, white-label websites, iOS and Android apps in your name, custom domains, and a more bespoke commercial setup.

https://coach-with-viv.com/apply

Studio
Coach profile headshot
Coach With Viv

Transformation coaching for busy professionals

£220 / month

Apply to coach

Studio example — representative

Request Studio

12

Built for coaches who want to excel.

TrainedBy is built for working coaches who want to make more money while providing superior coaching experience.

Get started