Migrate off the mess in under 5 minutes.
Your clients deserve better than a shared spreadsheet and a WhatsApp thread nobody can find things in. TrainedBy gives you photo-first meal logs, weekly wins worth sharing, and the import tools to move your whole roster in one afternoon.
Starter is £10/month for your first 5 clients. Pro (£39/month or £390/year) unlocks the full import suite the moment you're moving a real book of business.
Sound familiar?
You're a coach, not a data entry clerk.
Running a lifestyle coaching practice on spreadsheets + chat apps works right up until it doesn't. Here's where most coaches hit the wall.
The spreadsheet fatigue
Fifteen tabs, one for each client. You open the wrong one, you look unprepared. Every new client adds a tab and another thing to forget.
The WhatsApp black hole
Check-ins scattered across threads. Photos you can't find. Weekly reviews that take an hour because you're scrolling through history to remember what you said last Tuesday.
The payments shuffle
Chasing monthly invoices by hand. A client says they paid; you're not sure. Someone cancels and you find out two weeks later when the Stripe email surfaces.
How it works
Bring the spreadsheet. We'll take it from here.
Every feature on this page ships in production today. No "coming soon" tiles, no waitlist.
Spreadsheet import that actually works
Drop in your CSV, TSV, or XLSX. TrainedBy previews every row, flags duplicates against your existing roster, and tells you in plain English what it'll do before you confirm. No mystery merges. No silent garbage rows.
Pro — up to 50 clients per batch
Photo-first meal logging
Clients snap their plate. We pull macros, ingredients, and a confidence score. You see what they actually ate, not what they said they ate three days later.
Weekly wins worth sharing
Proof cards auto-render your client's PRs, streaks, goal hits, and transformations. They post it to Stories with your name on it — you get the marketing for free.
Payments + roster, handled
Stripe is pre-wired. Clients subscribe at your own trainedby.fit/@you page. Cancellations, grace periods, and re-subscriptions all flow into the dashboard — no more spreadsheet reconciling.
The Weekly Cockpit
One screen, every client. Who missed a check-in, who hit a PR, whose weight is trending the wrong way. Your Monday review drops from an hour to ten minutes.
Check-ins that stay in one place
Weekly photo + measurement + mood + message, all attached to the client's history. Scroll back any week in two clicks — no more sifting through chat.
Pick your lane
Start small, or migrate a full roster.
Starting out
Starter · £10/month
For your first 5 coaching clients. Add them by hand; most of the product is included. Perfect for testing with friends or spinning up a side practice.
- Up to 5 active clients
- All coaching tools — check-ins, workouts, diet plans
- Stripe payments + QR code collection
- Your own trainedby.fit/@you link
Pro
£39/month · £390/year
Annual saves you two months. The full import suite unlocks the moment you're moving real clients — CSV, XLSX, TSV today; PDF and WhatsApp import next.
- Up to 50 active clients
- Everything in Starter
- Bulk spreadsheet import (CSV / XLSX / TSV)
- Connect your own domain
- Reduced share-card watermark
- Advanced analytics
First 100 coaches: Pro locked at £29/month or £190/year forever via Founding 100.
Stop losing clients at month two.
Lifestyle coaching lives or dies on month-two retention. TrainedBy is built to keep clients engaged past the honeymoon: photo-first logs that feel doable on day 30, weekly wins that feel worth posting, and check-ins that stay organised so you remember who said what two weeks ago.